Kensington Estates HOA

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Thursday, May 30, 2019

May 2019 Board Minutes


Kensington Estates Board Meeting
May 29, 2019
The KE Board meeting was held at the Plainfield Library on Wednesday, May 29, 2019 at 10:30 a.m.
All Board members were present, as well as Susan Keene and Larry Edwards from PSG. Four KE residents also attended.
The meeting was opened with the Pledge to the American flag. There were no previous minutes read as our last meeting was the Annual Meeting 2018 in the fall.
Old Business
                  FINANCIAL REPORT—Susan Keene, PSG
·       Susan gave the financial report in detail, and the report has been entered into the KE financial binder.
·       As of April 28, 2019, the Checking Account balance was $28,700; IU Credit Union Savings $50.00; Edward Jones $122, 084.09. She said that our EJ account had done well, making $621 in interest at this point. Several KE residents have prepaid their monthly fees and that information has also been filed.
·       Mowing bill has yet to be presented and paid.
·       She said that we were in good shape budget wise.
       MAINTENANCE REPORT—Larry Edwards, PSG
·       The largest recent job was spreading mulch throughout the neighborhood. Any additional mulch needed will be laid when the shrubbery is trimmed the second week in June.
·       Clearing the drains was a project that was done recently that was a major task.  Several drains had no end caps, making it necessary to locate the drain pipes, and adding caps for easier cleanout in the future. Three remaining clogged drains are under sidewalks/drives and they remain to be addressed.
·       Several homes had fascia that needed to be re-nailed or replaced. That job was also completed.
·       Soil/seeding of areas where trees had been removed was also addressed.
·       Mowing company was told to do mowing whatever day it was dry, if Friday wasn’t feasible.
·       Larry suggested that some Board members accompany him on a neighborhood walk-around to identify concrete work that was needed and to inspect recent concrete work that had been completed. He mentioned that contractors, concrete and others, were only interested in doing a significant amount of work at one time. Otherwise cost could be prohibitive. Russ said we could do a walk-around in the next week. Larry said that after the information was gathered, bids would be let for the projects needing to be done.
·       In regard to the brick veneer that is falling off the porch stoops, he said that if the integrity of the porch stoops and steps were acceptable, then this was considered an esthetic issue and would not be addressed due to the cost and the likelihood that this would be an ongoing issue due to weathering, moisture, etc., as had been told to us by various contractors in the past.
Russ said that this, too, could be assessed on the walk-around.

MAILBOXES—Russ
·       There was discussion among Board members and Larry about the cost and installation of new mailboxes. (Larry said that most posts were in good condition, and any that needed to be replaced could be taken care of when mailboxes were changed.)
·       Jim reported that the cost of large package-size aluminum mailboxes from Otto (Larry said that most communities that he worked with used this company.) would cost $6,900; this includes tearing out the old and installing the new. This would be approximately $107 per house, with any new posts being extra.
·       Russ instructed Larry to give us a cost-per-house amount if the project was undertaken by PSG.

New Business
PARK BENCHES—Russ
·       There was considerable discussion on the possibility of installing two park benches at strategic places in the neighborhood to give residents a place to rest or visit on their walks. We would want benches that required no maintenance.
·       Russ suggested that we table the decision to purchase benches at this time and assess the residents desire at the Annual Meeting 2019.
REPLACEMENT TREES—Russ
·       It was suggested that we purchase 12 or more trees to be planted this fall. Presently we have $3,800  budgeted for this project. Larry said that last year’s tree replacement project came to $50 per tree and $150 for planting. He suggested that we use Blue Ridge Farms (Formerly Hobbs Nursery). Trees increase our property values.

GARAGE DOOR PAINTING—Jim and Russ
·       Some residents have expressed their desire that their garage doors be painted. It was discussed that this had been a project that we knew would need to be dealt with soon, as this is the responsibility of the Association.
·       Larry was directed to get bids for the painting from Brandon at PSG and from another company.
·       The doors facing the west sun are in the greatest need presently.
VENTS—Terry and Larry
·       After discussion it was decided that vents on KE homes would be left closed, with the homeowners opening them if they desired. This will save money and Larry said that since the walls were insulated, it really wasn’t necessary.
RESIDENTS REQUESTS
·       Written request: Norma Garner requested that she be allowed to add a retractable Sunsetter awning over her patio. Request granted. Request will be filed.
·       Written request: Susan Poland stated that she wanted to add a rail to her front porch, in keeping with the others in the neighborhood. She also requested to add a deck on the back of her house with materials that had been used by other neighborhood residents. These requests were granted. Russ instructed Larry to take down the small dead trees that she requested to have removed when he was next in the neighborhood. Her requests will be filed.
·        Russ said that the trees that were a safety issue along the entrance to KE could be trimmed by the neighbors, though it was really the domain of the Saratoga Association.
COMMENTS FROM RESIDENTS
·       In regard to residents who were asking that fees be lowered by tightening the budget, Larry Edwards stressed the need to always be looking ahead for the next roof replacement which could cost $700,000. After discussion, it was pointed out that the budget could be tightened in a few places, but that any money saved should be applied to our long-term savings. Keeping the fee the same, while putting more in savings seemed to be a good idea.
·       Susan mentioned that we need to see a financial report before paying the Saratoga Association the required yearly fee of $1,200.

The meeting was adjourned.
Linda Rasner, Secretary to the Board Print this post